Home | Databases | WorldLII | Search | Feedback Maltese Laws

Use Of Facilities (Tarxien Local Council) Bye-Laws, 2004 (L.C.B.L. 62/6/2004)

Citation and commencement.

Interpretation.

1.1 The title of these Bye-Laws is Use of Facilities (Tarxien Local
Council), Bye-Laws, 2004.
1.2 These Bye-Laws shall come into force one month after their publication in the Gazette.
2. In these Bye-Laws unless the context otherwise requires>– “Act” means the Local Councils Act<
“Administrator” means the person, club, association or society awarded the tender by the Council to manage any of the facilities in terms of subarticle 8.1 of these Bye-Laws<
“applicant” means the person, whether an individual, club, association or society, who applies to use the facilities in accordance with these Bye-Laws<
“authorised person” means the person, club, association or society who has been granted authorisation by the Council or by the Administrator in terms of these Bye-Laws for the use of any of the facilities<
“club”, “association” or “society” means any group of persons lawfully constituted to form a club, association or society<
“Council” means the Tarxien Local Council<
“equipment” means anything put or fixed within the facilities, including flower-pots, benches, litter bins, and other ornamental structures, synthetic turf, fence, flood lights, other facilities in the dressing rooms, and playing equipment<
“facilities” means the synthetic Football Pitch, dressing rooms and playing field which are under the responsibility of the Council<
“Government” means the central Government< “locality” means the Tarxien locality.
3.1 Without prejudice to any other permit required by any other authority or under any law, no person shall use the facilities without the prior authorisation of the Council.
3.2 Equipment shall only be used for the purposes for which they are intended.
4.1 The Council shall issue an authorisation for the use of any of the facilities after a written application is submitted by an applicant on the form prescribed in Schedule A to these Bye-Laws>
Provided that the Council shall have the right to refuse to issue an authorisation in those circumstances and for any reason which the Council deems fit< sohowever that the Council shall, within fifteen days from the date of application, issue the authorisation or a refusal in writing, as the case may be.
4.2 Applications must be submitted by not later than one month and not earlier than two months before the date of the proposed activity. The Council’s decision shall be communicated to applicant as early as possible>
Provided that the Council may give a concession to vary these time-limits.
4.3 Where more than one application is received for an activity to be held in the same place and on the same date, the first application received shall be given priority. If applications are received simultaneously, the applicant who resides in the locality shall be given preference. If all applicants are from the locality, or if none of them resides in the locality, the Council shall draw by lot in the presence of the applicants.
5.1 No application submitted in terms of subarticle 4.1 of these Bye-Laws shall be accepted if the nature of the activity is not of a sporting, educational, recreational, religious, cultural or philantropic nature, or if such an activity is not approved by the Council.
D 39

Use of facilities.

Use of equipment.

Application for the use of facilities.

Nature of activity.

D 40

Authorisation.

Authorisation not transferable.

Priority by Council for use of facilities.

Fees for the use of facilities and equipment.

Special concession.

Tenders.

Terms and conditions.

Right of appeal.

5.2 The Council shall have the right to issue an authorisation for a specific period and for any activity during which stalls, tables and chairs may be used for commercial purposes.
6.1 (a) The authorisation shall be forwarded to applicant on the form prescribed in Schedule A and subject to the terms and conditions stipulated in Schedule B to the Bye-Laws, including also any comments which the Council may deem necessary. A copy of the authorisation shall be kept by the Council or by the Administrator as the case may be.
(b) This procedure shall also apply in the case of a refusal. In such case, the reason for such a refusal shall be included.
6.2 An authorisation issued under these Bye-Laws shall not be transferable without the prior written consent of the Council or the Administrator, as the case may be.
6.3.1 The Council shall have priority for the use of the facilities.
6.3.2 Where an authorisation has already been issued under these Bye-Laws for an activity to be held on the same date and at the same place where the Council intends to hold its activity, the Council may withdraw the authorisation already issued by informing applicant in writing at least fifteen days before the date of the said activity. In such a case, the Council shall refund the fees paid by applicant, and all other expenses incurred in connection with the activity applied for subject to the production of receipts.
7. The applicant shall, on submission of the application, pay a fee as stipulated in Schedule C to these Bye-Laws according to the nature of the activity>
Provided that the Council may grant a special concession in the case of activities with a philantropic purpose without any fee charged.
8.1 The Council may delegate the management of any of the facilities, to third parties after issuing a public call for tenders.
8.2 The person who is awarded the tender shall abide by the terms and conditions established in Schedule B to these Bye-Laws and any other conditions which the Council may wish to impose.
8.3 Where an applicant feels aggrieved by a decision taken by the Administrator, he may appeal from such decision to the Council, and the Council’s decision shall be final.
9. The authorised person shall be held responsible for any damages caused to the facilities or to any of its equipment or for any other damages sustained by third parties within the facilities during the duration of the authorisation.
10.1 Without prejudice to the provisions of article 9 to these Bye- Laws, if an authorised person makes improper use of the facilities or breaches any of the terms and conditions stipulated in the authorisation, the Council or the Administrator as the case may be, may withdraw the authorisation and no fees paid shall be reimbursed.
10.2 It is in the discretion of the Council or the Administrator whether or not to issue any future authorisation to the authorised person whose authorisation is withdrawn as indicated in subarticle 10.1 above.
11.1 Every person who is in breach of any of the provisions of these Bye-Laws, or who fails to abide by any condition of the authorisation given by virtue of the Bye-Laws, shall, on conviction be liable to a fine (ammenda) not exceeding thirty liri (Lm30) for such contravention.
11.2 The Council may, in addition to the penalties stipulated in subarticle 11.1 above, order the person found guilty of a breach to carry out the necessary repairs to the satisfaction of the Council. A fine (ammenda) of five liri (Lm5) may also be imposed for any day during which such repairs are not carried out.
11.3 The Council shall have the right to carry out the repairs at the expense of the guilty person.
D 41

Responsibility for damages.

Improper use of facilities, breach of the terms and conditions.

Penalties.

D 42 (Article 4.1)
SCHEDULE A
Application for the Use of Facilities
(Synthetic Football Pitch, Dressing Rooms and Playing Field)
Application No.
Name and Surname of Applicant Identity Card No. # Passport No.
Position in Organisation
(e.g. President, Secretary, etc.)
Name of Organisation (if applicable) Official address
Telephone No.
Fax No.
Facility applied for Days of Activity from to Duration (Time) from to Approx. expected attendance Entrance fee (if applicable)
Measures taken to indemnify the Council
(Attach documents)
(e.g. Insurance, Policy, Bank Guarantee, etc.)
Date Applicant’s Signature
FOR OFFICIAL USE
Fee paid Receipt No. Date and time when application is received Accepted#Refused (delete as applicable) Date Comments by Council (if applicable)
Signature Official Rubber Stamp
Designation
(Article 6.1)
D 43
SCHEDULE B
Terms and Conditions for the Authorisation of the Use of the Facilities
(Synthetic Football Pitch, Dressing Rooms and Playing Field)
1. The authorisation is valid for the duration as indicated in the application form prescribed in the First Schedule and subject to any further conditions stipulated by the Council on the authorisation form.
2. The Council has the right to revoke the authorisation at any time for any breach of any of these terms and conditions as laid down by the Council on the authorisation form. The Council also has the right to revoke the authorisation if the activity is deemed contrary to public decency or morals.
3. If the Council revokes the authorisation for any of the reasons mentioned in paragraph 2 above, the authorised person shall not be refunded the fee paid or any part thereof.
4. The authorisation is subject to any permit or licence necessary under any other law. It is the responsibility of the applicant to obtain such permit or licence.
5. The authorised person shall not carry out any activity which is not indicated in the authorisation.
6. The authorised person shall keep the facility clean at all times during the activity, and ensure that such place remains clean until the expiry of the authorisation.
7. The authorised person shall ensure that at the end of the authorisation the facility be restored to its original state.
8. The authorised person shall ensure that no inconvenience or nuisance is caused to the public during the duration of the authorisation.
9. Any noise shall cease by 11.00pm.
10. A copy of the authorisation shall be prominently displayed at all times at the entrance to the facility for the information of the public.
D 44
(Article 7)
SCHEDULE C
Fees for the Use of Facilities
1. Payment for the use of Synthetic Football Pitch, Dressing Rooms>
Not more than Lm15 per hour
2. Putting Up of Stalls or Tables for Commercial Purposes within the Playing
Field Boundaries>
For every Stall Lm10
For every Table Lm10
3. Activities for a Philanthropic Purpose>
No fee will be charged in respect of any activity held for a philanthropic purpose.